A Modular Solution

Customizable To Your Unique Needs

eScribe is customizable to suit your organization. Start with Meeting Manager – our foundation module – then add the elements you need and avoid the bloat of tools you don’t. As your needs and organization grows, you can add modules anytime.

Meeting Manager

Agendas, Minutes & More

Optimize the creation of agendas, minutes and action lists then run real-time or remote meetings. Streamline and automates tasks before, during and after meetings, with unlimited customizable templates and workflows.

See how some customers have improved their workflows with eScribe.

  • Live meeting support, including roll call, quorum and conflict management, electronic recording of votes and request-to-speak, and minute capture
  • Integrated Action Log for post-meeting follow-up and staff direction
  • Comprehensive Report Center for meeting and attendee statistics

Participant Portal

Secure access for board and elected officials

The Participant Portal is accessible through web browsers or eScribe’s iOS and Windows 10 mobile apps. Browse meeting agendas & reports; download material for offline review; add comments, notes or tasks; search previous meetings; and more.

  • Secure access to confidential meetings
  • View agendas and support materials in advance
  • Download meeting materials and work offline

Citizen Engagement

Engage your stakeholders and drive transparency

Easily engage stakeholders through an existing website. Its responsive, WCAG 2.0 compliant design supports accessibility requirements with viewability on most devices. Publish content in as little as one click, while integration with optional modules offers automated indexing and linking of video.

  • Supports HTML and/or PDF publishing to website with links to supporting attachments
  • Flexible layout options including list and calendar views
  • Can be added on top of Webcasting Lite/Plus/Managed or YouTube Integration modules for automatic indexing and publishing of video/audio files

Public Comments

Engage the public

Public Comments allows organizations to receive and publish comments from citizens before, during and/or after meetings. Available as an add-on to Internet Publishing Plus

  • Meeting administrators can track, post, or remove citizen comments by agenda item
  • Optional review and approval with configurable rules by meeting type
  • Fully integrated with the meetings agenda, minutes and video through your existing website

Delegation Request Management

Manage citizen requests to speak

Efficiently manage citizen requests to speak during public meetings through an online form on their existing website. Available as an add-on to Internet Publishing Plus

  • Manage delegations’ deadlines by individual meeting type
  • Automated delegation request and approval
  • Customizable web form fields

Report Manager

Manage templates, automated approvals, and submissions

Report Manager provides comprehensive workflows and tools for the preparation, approval and submission of meeting-related reports and items. Easy deadline management and status tracking with version control and simultaneous multi-user document editing.

  • Comprehensive audit reports and workflow approval histories, including electronic signature options
  • Template-based tools ensure consistency and compliance with flexible, configurable approval workflows
  • Agenda item details, motions and minutes can be automatically populated

Webcasting

(Lite/Plus/Managed)

Unlimited web streaming and content distribution

Webcasting provides an end-to-end solution for capturing live and archival video from your council or boardrooms and streaming it live online through your organization’s website. Featuring unlimited storage Webcasting automatically records timestamps to synchronize with meeting agendas and minutes. Automated Closed Captioning is available as an add-on.

  • Unlimited storage and streaming of audio or video content from meetings
  • Timestamping allows users to jump to specific sections with one tap
  • Video feed can be provided by any video capture source (single or multi-camera), even a local cable company
  • Encoder management (start/stop/pause/splash screens) integrates with Meeting Manager (Plus and Managed tiers only)

Video Manager & YouTube Streaming

Simplified video distribution

Built for organizations that don’t need full Webcasting. Leverage YouTube’s no-cost video storage and global content distribution with minimal configuration. Video can be automatically indexed with the meeting’s agenda and minutes, allowing viewers to jump to specific sections with a single tap.

  • Allows for smart tags of video to the meeting’s agenda items and minutes
  • Supports unlimited viewers for both live stream and archival access
  • Timestamping allows users to jump to specific sections with one tap
  • Video feed can be provided by any video capture source (single or multi-camera), even a local cable company

Vote Manager & Request to Speak

Rules-based electronic voting

Allow meeting participants to electronically vote on resolutions in real-time and add Request to Speak to manage member debates. Supports a wide range of vote types and is integrated with roll call, check-in/out, and pecuniary interest management. Vote results can be graphically displayed in-chamber and published to the web when combined with Internet Publishing Plus

  • Supports multiple vote types: simple majority, majority present, weighted, two-thirds (present/members), 3/4 majority, unanimous, tie breaker, multiple choice, and secret ballot
  • Integrated with roll call, check in/out, pecuniary interest, voting areas
  • Display vote results graphically in person and on the web
  • Participants using the Meetings Pro App can offer to move or second motions

Board Manager

Manage boards, members, vacancies, and appointments online

Publish details for boards and members through an intuitive, responsive interface. Review, search, and action items and set email alerts and notifications. Publishing screens integrate seamlessly with an existing website.

  • Track, manage, and publish board and member data
  • Configurable email alerts and notifications sent automatically
  • Responsive publishing screens integrate seamlessly with existing websites

Upgrade to Board Manager Plus – Board Manager Plus allows administrators to manage the vacancy process. Create, post, receive and manage applications for vacancies all through your existing website.

Need help deciding which tools are right for you?

Contact us today for a customized quote based on your unique needs.

Bundles Crafted with Customers In Mind

Make decision making simple by choosing one of eScribe’s expertly crafted bundles. Created after consulting with hundreds of organizations, these bundles combine the modules that address many common requirements. Stick with a basic package or add on additional modules now or in the future to create your perfect solution.

Efficiency Bundle

Enhance pre-meeting, during-meeting and post-meeting tasks from agenda creation to publishing minutes on your website. Optimize workflows, automate processes, and streamline the management of materials on tight deadlines.

Modules Included:
Meeting Manager | Participant Portal | Internet Publishing Plus

Suggested Add-ons:
eScribe Meetings app for the iPad or Windows 10 

Digital Readiness Bundle

An extension of the Efficiency Bundle, this bundle provides tools to manage report-related tasks. Improve access to documents with template management, version control, approval workflows, and multi-user document editing.

Modules Included:
Meeting Manager | Participant Portal | Report Manager | Internet Publishing Plus

Optional Add-ons:
Webcasting Lite/Plus/Manage

Transparency Bundle

Achieve openness and transparency of your complete meeting lifecycle with eScribe’s most advanced bundle. Includes extensive features to incorporate live and archival video streams.

Modules Included:
Meeting Manager | Report Manager | Participant Portal | Internet Publishing Plus | Webcasting Lite/Plus/Managed

Suggested Add-ons:
Vote Manager & Request to Speak | Public Comments | Delegation Request Management (DRM)

Found the right bundle? Request a quote today to get started!

Mobile Apps

eScribe Meetings for Tablets

Secure access to meetings for meeting participants

eScribe Meetings is a real-time app for elected officials and those who actively participate in meetings. Users can securely access and sync with any authorized eScribe meeting portals. With bank level security and role-based access to information, all communications and meeting content are protected.

Available for iPad iOS 11 or higher or Windows 10.

  • Supports single sign on with Active Directory Federated Services (ADFS)
  • Browse upcoming meeting agendas, download content for viewing offline
  • Access and search for reports and supporting information
  • Annotate with private and group comments
  • Use integrated e-voting and request-to-speak management for members (*available with Vote Manager & Request to Speak module)

eScribe Approval Manager for Smartphones

Manage approvals for managers and staff

Never miss a deadline with Approval Manager for iOS and Android smartphones. Managers and report authors can access their Report Manager approval requests anywhere, anytime. Review and prioritize awaiting approvals, open reports and supporting documents, and approve or reject with comments.

Available for all Apple devices running iOS 9.0 and higher and Android devices running 4.4 or higher

  • Secure access to your workflow approval tasks from Report Manager
  • Use the same credentials for mobile and desktop
  • Built-in online viewer supports all major file formats, including Microsoft Office and PDF
  • One price for the entire organization – no extra fees per user

Getting Started

eScribe Academy is a new way to onboard your team. With on-demand video learning your team can practice alongside the videos and learn at their own pace to fully master the platform. Get access for a full year to refresh your knowledge anytime you need to.